ARLINGTON YACHT CLUB, INC.
The name of this organization shall be the ARLINGTON YACHT CLUB, INC., referred to as Club.
It shall be the object and purpose of the Club to sponsor and to conduct all types of yachting events; to encourage and to promote yachting; and to provide educational and social events for the membership.
The Seal and Burgee of the Club shall be as shown on the attached illustration. Other insignia, and the usage of the insignia and flags, shall follow the customs that are established by the New York Yacht Club.
The membership of the Club shall consist of three classes of membership as follows; Regular, Non-resident, and Honorary. Dependent children under age 21 of members in good standing shall have the same privileges to which the member in that classification is entitled, exclusive of both voting and the right to hold Flag or Line Office.
Any person 18 years of age or older and of good moral character shall be eligible for regular membership. Any regular member (husband and/or wife, each having a vote) may hold office in the Club, and serve on its Committees, subject to other provisions of the Constitution and By-Laws.
II. MEMBERSHIP, DUES
Any person 18 years or older and of
good moral character not living in
The Directors may elect a person to Honorary Membership in the Club and will review the list for continuing membership on an annual basis. Honorary members shall not hold office nor shall they have a vote. They may serve on Committees and enjoy all the privileges of the Club.
A. Any person desiring to become a member of the Club shall make written application for the appropriate class of membership in such a form as may be prescribed by the Directors. Recommendation by a Club member shall be required, and the signature of the sponsoring member shall be a part of the application form. All applications for membership in the Club shall be acted upon by the Membership Committee, who shall then recommend final action to the Directors through the Commodore.
B. Election to membership in the Club in any class shall require affirmative vote of two-thirds of the Directors. The election shall take place at a meeting of the Directors.
Notice of election to membership in the Club shall be given to the newly-elected member, together with a statement of the amount of the initiation fee and the dues payable. Payment of said amount shall constitute acceptance by the new member of such election and his agreement to abide by the Constitution and By-Laws and the Rules of the Club. Failure to make payment within 30 days upon such notice of election shall render such election void.
Any member in good standing may transfer to another class of membership more appropriate to his present situation upon application to the Board of Directors.
Any member may terminate his membership in the Club by written notice to the Directors, provided that there shall be no indebtedness to the Club at the time such a request is made.
II. MEMBERSHIP, DUES
A. A member may be expelled from the Club by action of the Directors for (1) non-payment of dues or assessments; (2) Continuing outstanding indebtedness to the Club; or (3) Cause.
B. Any member whose conduct shall have been considered injurious to the good order, peace, interests, or welfare of the Club, or whose conduct shall have been contrary to the purposes, Constitution and By-Laws, or the Rules of the Club may be censured, suspended, or expelled for cause by action of the Directors. In such an event, the Directors on their motion and upon written complaint of any member, may cite the offending member in writing to appear before them at a specified time and place to answer to the complaint. The Directors shall investigate all such complaints in a manner deemed most appropriate and, after the necessary investigating and hearing, may clear said member entirely of any wrongdoing, censure him, suspend him, request his resignation, or expel him from membership in the Club. A request for resignation or a notice of expulsion from the Club shall require unanimous action of the Directors. The action of the Directors in any matter of this sort shall be promptly communicated to the member concerned in writing.
The rights and interest in the property of the Club shall be vested in the regular membership only. Termination of membership for any reason shall operate as a release of all such rights and interests in any asset of the Club. No member or officer shall be legally responsible as an individual for the indebtedness of the Club.
The Directors may admit to the privileges of the Club visiting members from other recognized yacht clubs, and guests of the membership. The Directors shall be the sole judges of the period during which such guest privileges may be enjoyed.
A. Each member unit (except as may be provided for elsewhere in this Constitution and By-Laws) upon admission to membership shall pay to the Club an initiation fee and such annual dues as are established for the various classes of membership.
B. The amount of initiation fee, the annual dues, and any assessments deemed necessary for the continued operation of the Club shall be set by the General Membership at an Annual or special meeting of the Club, upon the advice of the Directors.
II. MEMBERSHIP, DUES
C. Annual dues are payable on or before October 1 of each year. Dues shall commence from the time of election to membership, and shall include a proportion of the current annual dues as determined by the Treasurer and approved by the Directors. The Club year shall extend from October 1 through September 30 of the following year.
D. Dues notices shall be mailed to the membership on or before September 1 of each year. Members will be dropped from the rolls automatically by the Secretary if payment of dues has not been made prior to the Annual Meeting. Reinstatement to membership in good standing shall require the payment of a reinstatement fee in an amount prescribed by the Directors. Payment of the reinstatement fee shall, in no case, be waived.
E. Eligibility to vote requires that dues and assessments be paid.
The officers of the Club shall consist of the following:
These officers upon election shall assume their duties of their offices on October 1st. Terms of office shall be one year.
The Commodore shall be elected from the regular membership at the Elections Meeting. The Commodore shall take command of the fleet; preside at all meetings of the Club and of the Directors; appoint the standing and special committees of the Club; and shall be a member ex-officio of all standing committees, except the Nominating Committee.
The Vice-Commodore shall be elected from the regular membership at the Elections Meeting. The Vice-Commodore shall aid and assist the Commodore as requested; and in the absence of the Commodore shall exercise the power of the
Commodore until his return, or until such other provisions as may be required shall have been made by the Directors.
The Fleet Captain shall be elected from the regular membership at the Elections Meeting. The Fleet Captain shall serve as the Executive Officer to the Commodore; as Regatta Committee Chairman for inter and intra-club racing and cruising; and shall arrange for the presentation of trophies.
The Secretary shall be elected at the Elections Meeting from the regular membership, and shall keep the minutes of the Club and its Directors. All correspondence of the Club shall be conducted through the Office of the Secretary. The Secretary will keep an inventory listing of Club property and equipment.
The Treasurer shall be elected from the regular membership at the Elections Meeting. The Treasurer shall keep the financial rolls and accounts of the Club; and shall have custody of all the financial records of the Club; and shall prepare and mail financial statements. The Treasurer shall maintain a current membership roll and shall present at each meeting of the Club and of the Directors a report of the status of the membership. All monies received by the Club shall be deposited by the Treasurer to the account of the Club; and this officer shall have the authority to disburse, by check only, the funds of the Club upon direction of the Directors. The Treasurer shall present a financial report at each meeting of the Club and its Directors. This officer shall ensure that all taxes are paid and reported to the appropriate authorities; and shall turn over to the succeeding treasurer promptly all of the records and assets of the Club in his/her possession. The accounts of the Club shall be subject to inspection by any Club member upon written request and shall be audited by the Auditing Committee at least once each year.
The Race Captain shall be elected by the membership at the Elections Meeting and shall serve as Chairman of the Race Committee. The Race Captain shall oversee all AYC racing programs (series and regatta); shall maintain the AYC Sailing Instructions in accordance with US Sailing Racing Rules of Sailing (RRS); shall record; tabulate, and post the results of all series and regatta racing events for each fleet; and shall be responsible for the maintenance and operation of all Club racing equipment.
Section 8. Succession
No officer shall succeed him or herself more than once in the same office.
Section 9. Vacancies in Office
Any vacancy in an elective office of the Club, for whatever cause, may be filled for the duration of the unexpired term by action of the Directors.
Section 1. Annual Meeting
The Annual Meeting of the general membership shall be held on any Saturday in October of each year for the purpose of installing officers and directors and for the transaction of such business as may properly come before the membership. A notice of the time and the place of this meeting shall be mailed (including the use of Electronic Mail (email)) to each member in good standing at least two weeks in advance of the meeting.
Section 2. Special Meetings
Special meetings may be called by the Commodore when in the Commodore’s judgment such a meeting will serve a useful purpose to the Club. Notices of the time and the place of such a special meeting, together with the agenda, shall be mailed (including the use of Electronic Mail (email)) to the membership in good standing, not less than seven days prior to such a meeting. No other business except that on the agenda will be transacted.
Section 3. Quorum
A quorum necessary for the transaction of business at any meeting of the Club shall be the Regular Members present.
Section 4. Rules of Order
The conduct of the business at all meetings of the Club or of its Committees shall customarily be governed by Robert’s Rules of Order Revised.
Section 5. Special Events which are traditional are:
A. The Commodore’s Ball for recognition of officers and presentation of awards shall be held on any weekend in November – except the week of Thanksgiving.
B. A Founders Day celebration may be held annually. The date should be as close to February 15 as practical.
C. An Invitational Regatta may be held annually.
D. Other events to make awards may be held.
An Elections Meeting of the general membership shall be held during the third or fourth week of August of each year at the call of the Commodore for the purpose of electing Officers and Directors. Members elected to office at this meeting shall be considered “officers-elect”, and shall serve without vote with the regular officers of the Club until October 1st when they assume their full responsibilities.
A. The Directors shall be elected by the membership at the Elections Meetings and shall consist of the Commodore, Vice-Commodore, Fleet Captain, Secretary, Treasurer, and Race Captain.
B. The Directors shall act for the membership between meetings. They shall have the general control of all property of the Club, supervise the finances of the Club, examine reports of the Committees of the Club, approve the incurrence of obligations and indebtedness other than those of routine nature, makes such rules for the operation of the Club as may be required within the provisions of this Constitution and By-Laws, take final action on the admission of new members, and under the provisions of Article II, Section 9, shall investigate reported offenses of a member and fix any penalty therefor.
C. Notwithstanding any powers otherwise herein conferred upon the Directors, they shall have no power to mortgage or otherwise place in lien upon, or dispose of, or sell any of the real property or improvements thereon belonging to the Club or execute contracts longer than three months, except with the authority specifically granted for that purpose by a two-thirds vote of the regular membership present and voting at a special meeting of the Club called for that purpose.
An Executive Committee, consisting of a Chairman and two members, shall be appointed at the discretion of the Directors at such time an Executive Committee is needed to carry on the business of the Directors and the Club between meetings of the Directors. Duration of membership on the Executive Committee will be determined by the Directors.
The Standing Committees of the Club shall include: the Membership Committee, the Race Committee, the Regatta Committee, the Nominating Committee, the Auditing Committee, the House and Grounds Committee, the Harbor and Boat Yard Committee, the Public Relations Committee, and the Social Committee.
A. Membership Committee
The Membership Committee shall consist of a Chairperson and two members appointed by the Commodore. This Committee shall investigate and make recommendations to the Directors through the Commodore concerning all applicants for membership in the Club.
The Race Committee shall consist of the Race Captain as Chairperson and at least two other members. The Chairperson shall be elected by the general membership at the Annual Meeting. The committee members shall be appointed by the Commodore and shall serve at the pleasure of the Commodore. The Race Committee shall exercise general management and control over all yacht racing events held by the Club, making such rules as are needed to govern these matters subject to the general supervision of the Directors.
C. Regatta Committee
The Regatta Committee shall consist of the Fleet Captain as Chairperson, and two members appointed by the Commodore and serving at the Commodore’s pleasure. It shall plan, arrange, and supervise the conduct of regattas and cruises held by the Club, except that it shall not have responsibility for the actual conduct of races (see Article VI, Section 1B). The activities of this committee shall be under the general supervision of the Directors.
D. Nominating Committee
1) The Chairperson of the Nominating Committee shall be elected by the Directors from among its own members (except the Commodore) at its first meeting.
2) The Committee shall consist of the Chairperson, and two additional members elected by the membership at the Elections Meeting.
3) The Committee shall submit to the Commodore a slate of candidates for the elective offices, including the committee members of the Nominating Committee. The slate shall be submitted to the Commodore at least four weeks prior to the Elections Meeting.
ARTICLE VI COMMITTEES (Section 1 Cont’d)
4) The Commodore shall direct the Secretary to deliver the list of nominations submitted by the Nominating Committee to the general membership at least three weeks prior to the Elections Meeting.
5) Additional nominations may be received by the Secretary from the general membership under the following conditions:
(a) Nominations will be received by the Secretary at the Elections Meeting.
(b) Nominations made by the general membership shall be signed by five regular members in good standing, and shall have the consent of the nominee.
E. Auditing Committee
The Commodore shall, not less than one month prior to the date of the Annual Meeting, appoint an Auditing Committee to consist of at least three members of the Club. This committee shall examine the accounts and records of the Treasurer and make a report of its findings to the Directors, and to the general membership at the Annual Meeting.
F. House and Grounds Committee
The House and Grounds Committee shall consist of a Chairperson appointed by the Commodore and sufficient members to ensure that routine maintenance activities are performed in a timely manner upon Club property and grounds, and to recommend necessary improvements to the Directors. The Chairperson shall be responsible for providing the Secretary with a current inventory of all club property under his/her supervision.
G. Harbor and Boat Yard Committee
The Harbor and Boat Yard Committee shall consist of a Chairperson and sufficient members to ensure orderly use of boat storage facilities and repair and maintenance of docks and ramps. They shall be appointed by and serve at the Commodore’s pleasure. The Chairperson shall be responsible for providing the Secretary with a current inventory of all Club property under his/her supervision.
H. Public Relations Committee
The Public Relations Committee shall consist of two members appointed by the Commodore and serving at the Commodore’s pleasure. It shall undertake to inform the public of the object and purpose of the Club, and to make available to the public-information media the nature and the results of the activities of the Club.
I. Social Committee
The Social Committee shall consist of a Chairperson and additional members as may be required; all appointed by the Commodore, and serving at the Commodore’s pleasure. It shall provide for and manage all social events that are sponsored by the Club.
ARTICLE VI COMMITTEES
Special Committees may be appointed from time to time and for a particular purpose. Such committees serve at the pleasure of the appointing authority.
The Constitution and By-Laws may be amended, or repealed, at any Annual Meeting, or at a special meeting, of the Club provided that:
1) a majority of the regular membership present and voting shall vote in the affirmative thereof;
2) such amendment or amendments shall have been proposed in writing to the Directors prior to their submission to the general membership at any meeting; and
3) notice of the proposed amendment or amendments shall have been contained in the call of the meeting at which it or they are to be brought before the general membership for action.
Revised and amended, October, 1999